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About Illusion Rentals

Illusions provides clients nationwide with the most diverse event design and rental solutions for all reasons and in any setting. From expansive tenting structures, décor, and furnishings to immersive entertainment installations, we have everything it takes to help plan and deliver the most memorable events. Multi-day conference, charitable gala, or an afternoon social gathering? Illusions does it all with the same exacting high standards and attention to detail.

Our specialty is innovation, with a longtime legacy of premier service and industry insight to direct our efforts. We have everything you need, in every size, material, and style for any type of event, from galas, corporate functions, and hospitality programs to private parties, weddings, charitable fundraisers, sports receptions, and much more. And our vast inventory and network of supplier partners ensures ready access and flexible availability at even a moment’s notice.

The RK Group

Illusions is one of the integrated specialty brands of The RK Group, a global industry leader in culinary and hospitality programs as well as contracted venue management. With its own history spanning over 77 years, The RK Group annually delivers a wide range of services at thousands of events and for just as many clients and guests at any function or enterprise.


For every related need from conferences and conventions, private functions, and personal celebrations to sports hospitality, emergency support services, and more, The RK Group has the unique capabilities to handle it all - and all in one place. Effective, efficient, and always creative, our company’s collaborative teams can create the perfect solution for the perfect event.


Let us know how together we can turn your occasion into a spectacular experience!

In House Partners

RKD EXP Experiential Services Logo Rosemary's Catering RK Bluegrass Logo RKD EXP Experiential Services Logo Rosemary's Catering RK Bluegrass Logo RKD EXP Experiential Services Logo Rosemary's Catering RK Bluegrass Logo RKD EXP Experiential Services Logo Rosemary's Catering RK Bluegrass Logo RKD EXP Experiential Services Logo Rosemary's Catering RK Bluegrass Logo RKD EXP Experiential Services Logo Rosemary's Catering RK Bluegrass Logo

Meet The Team

Travis Kowalski

Travis Kowalski

Chief Administrative Officer, The RK Group

Kristen Montgomery

Vice President

Michelle Reyes

Vice President of Operations
Chelsea Wirth

Chelsea Wirth

Account Executive

Jose A. Ojeda

Account Executive

Michelle Flores

Account Executive

Adriana Alvarado

Administrative Assistant

Monica McGHee

Administrative Assistant
Jessica Ray Headshot

Jessica Ray

National Business Development Manager
Rachel Hugo Huzyak Headshot

Rachel Hugo Huzyak

Regional Business Development Manager

Our Clients

FAQ

Your table size will depend on a few things, such as the look you want to achieve and whether you want square, rectangular, or round tables. You’ll also need to know the size of your venue space and how many tables will fit - take a look at our tent seating & size capacity chart or call one of our talented team members for guidance. Finally, use our table/seating diagram to see the table top setting  that will work best for your event.

Of course! For full details, please see Delivery & Pickup.

You can easily browse our inventory, select your items, and submit a request for a quote online on the Build a Quote section of our website. Once we’ve received your information, an Illusions team member will contact you to verify your selections and finalize the quote specifics.

Simplest and best solution - just call the main number at (210) 223-2742 or email us through our convenient contact form so our expert consultants can assist you! Our team members have decades of experience in the rental industry, and we’re here to advise on selecting any items or equipment appropriate for your event. You can also reference our Resources section for examples of basic event materials guidelines.

We suggest placing your order as far in advance as possible to ensure the availability of the items you want. 

Unexpected plans or last-minute event needs? Just contact us and we’ll work with you to find the products and equipment it takes to make your function a success!

Yes, Illusions can deliver your rental items. Please review our Delivery & Pickup policies and let us know if you have any questions. 

*Note that we do have minimum spend requirements for deliveries.

We can custom produce it! Illusions provides the talents and services of an artisan woodworking shop, ice sculptor, floral division, and experiential design team - just let us know how we can help create your vision.

Of course! We’re happy to assist you with event rentals for any size gathering. Our deliveries do have a minimum spend however we offer customer pick up as an option as well.

Illusions Rentals and Designs specializes in creating event experiences, so our capabilities include a variety of related services in addition to premier equipment rentals.

Tent Size Calculator

It isn't easy to know what you'll need when it comes time to choose a tent.
We'd like to in order to calculate the type and size tent you will need, it's important to calculate the following factors:

Expected Guests

Calculate the number of people that you expect at your event. This would include all of the people actively taking part of the the event, excluding those that would be serving or attending.

Event Type

The event type is the greatest modifier of needed space. For cocktail parties and standing tables, calculate 3 sq. ft. per person. For a buffet or reception, 8 sq. ft. per person. A seated dinner can occupy up to 12 sq. ft. per person.

Floor Space

Apart from the meal, are you going to want a stage, or a dance floor? These additional floor space items will need to be taken into account in order to pick the right tent for your needs.

How Many Guests?

For smaller amounts of guests, either a Frame tent or a Structure tent would work. Because frame tents have a max width of 40 feet, a group of less than 100 would be able to easily fit inside of either structure.

A larger guestlist requires some thought as to which tent would be needed. A structure tent can extend to a width of 66 feet, and can be as long as needed. If there is not much time to set up, a frame tent might be the ideal option.

To be able to shelter a large amount of guests, a Structure tent will be needed.

What Kind of Event?

For a performance event, guests will be seated in rows, and as not much space would need to be dedicated to each individual guest. However, space would need to be considered for the performance space. If a full band is expected to play on a raised platform, at least 300 square feet would need to be dedicated to that.

For a cocktail party, consider whether it will be standing or partial standing. Calculate 3-6 square feet per guest, in order to comfortably accommodate all guests.

A sit-down meal brings in the variable of tables and table arrangements to the mix. For oblong or round tables, calculate 10-12 sq. ft. per guest in order to ensure a comfortable space for guests and waiters to move freely.

How Much Additional Floor Space?

Some events call for a separate lounge/reception area, apart from the dining space. The space should be at least as large as the dining area if everyone were expected to stay for an extended period of time. If it is meant to be a through-space, it can be smaller.

A larger guestlist requires some thought as to which tent would be needed. A structure tent can extend to a width of 66 feet, and can be as long as needed. If there is not much time to set up, a frame tent might be the ideal option.

For events requiring stages, careful attention should be paid to the type of performance. A standard quartet or band would probably not need more than the basics, but a "big band" would need, apart from a reinforced stage, a large amount of floor space to accommodate all members, as well as space for a speaker.

Additional Questions

Will the Tent be Needed For Hours, Days, Weeks or Months?

Structure tents are better suited for long-term installations, since they can withstand all kinds of weather situations.

Will Weather be an Issue?

For large tents that need to be weatherproofed, a Structure Tent will work best. If the tent is primarily to provide shade in an area that won't be exposed to high winds or snow, a frame tent is an excellent option

Size Standing Cocktail Buffet Dinner Seated Dinner
Frame Tent
10x10 (100 sq. ft) 16-20 12-14 10
10x20 (200 sq. ft) 30-35 15-24 20
10x30 (300 sq. ft) 50-55 25-35 30
20x20 (400 sq. ft) 65-75 50-55 40
20x30 (600 sq. ft) 80-115 70-80 60
20x40 (800 sq. ft) 120-155 100-110 80
30x30 (900 sq. ft) 140-175 100-120 90
30x40 (1200 sq. ft) 190-230 140-160 100
30x50 (1500 sq. ft) 240-290 170-200 125
40x40 (1600 sq. ft) 250-320 180-200 133
40x50 (2000 sq. ft) 310-400 240-260 166
40x60 (2400 sq. ft) 380-470 280-300 200
Structure Tents
50x50 (2500 sq. ft) 400-500 250-280 200
50x66 (3300 sq. ft) 520-650 300-350 260
50x82 (4100 sq. ft) 650-820 400-450 320
66x66 (4356 sq. ft) 690-860 430-475 340
66x82 (5412 sq. ft) 860-100 500-560 416
66x100 (6600 sq. ft) 900-1300 700-800 550

About Renting

All charges are for time out, whether used or not, so make your selection carefully. We provide on-site consultation. Please contact us for a quote.

Pricing

Most prices quoted are for a one-day charge. If you desire to use rental items for a longer period, please call our office for long-term rates.

Order/Changes/Cancellations

Should be made at least 48 hours prior to delivery to avoid any additional charges. For Tent rentals, 72 hours is needed.

Delivery

Special containers are provided for your china, silver, glassware, etc., to ensure that you receive your items sterilized, undamaged, sparkling and “table ready.” Our delivery personnel are instructed to deliver to a garage, dock or door readily accessible to our trucks.  * Additional charges may apply if we must carry a long way, etc.

Pickup

All china, silver, utensils, etc., should be rinsed food free and repacked in the same containers as delivered. Linen should be dry and free of refuse to prevent staining and mildew. Tables and chairs should be stacked in the same manner and place in which they were delivered. All items should be assembled in a single location as specified above. Items not meeting these conditions are subject to additional fees.

Customer Pickup Rentals

Payment for customer pickups required in advance and a valid Texas driver’s license must be given when order is picked up. You are welcome to pick up your rental order at any of our showrooms. An advance reservation is recommended.

Payment for customer pickups required in advance and a valid Texas driver’s license must be given when order is picked up. You are welcome to pick up your rental order at any of our showrooms. An advance reservation is recommended.

San Antonio

Local delivery and pick up charges range from:  $50- $165
There is a 20% fuel surcharge fee on each delivery.  Out of town deliveries are charged at $3.50 per mile, round trip. Call our office for an accurate delivery quote.  A minimum rental of $200 is required.

Austin

Local deliveries range from $90 - $165 + 20% fuel surcharge. Out of town deliveries are charged at $3.50 per mile, round trip. Call our office for an accurate delivery quote.

Set Up/Strike

Set up and strike service is available at a reasonable cost if arranged in advance. The charge to set up equipment rented from Illusions Rentals and Designs is $0.75 per table and $0.50 per chair. The charge to set up your items is $2.00 per table and $1.00 per chair.

After Hours Charges

A charge of $25 per hour per person (4 hour minimum) will be charged for delivery / pickup taking place outside of regular business hours.  Call for an accurate quote.

San Antonio:

Normal Business Hours:
Monday - Friday:
8 a.m. to 5 p.m.
Saturday:
8 a.m. to 12 p.m.

Loss Or Damage

Responsibility for equipment remains with lessee from time of delivery to time of return. All rental items should be protected and secured from weather. Please read Rental Agreement Page of your contract to fully understand our policies.

Damage Waiver

A damage waiver fee of 12% is an option available to renters. This fee relieves the renter of liability for accidental damage to rented items. Excluded from this waiver are any losses or damages due to theft, burglary, mysterious disappearance, mildewed linens, intentional damage, misuse, abuse or failure to care for rental items as one would their own property. Example of damage waiver coverage: accidental damage such as chips, cracks, broken china, crystal and barware; stains, and tears in linen and skirting; physical damage to tables or chairs. All damaged/broken items must be returned. Missing items are not covered. Damage waiver fee is non-refundable.

Looking to build your event with Illusions?

Contact us now
Jessica Ray Headshot

Jessica Ray

Jessica brings more than twenty years of structure, tenting and event rental industry experience to the team, where she continues to specialize in event design for large national concerts and sporting events, festivals, and corporate enterprise clients.

“Being accustomed to fast-paced, complex installations, I enjoy every opportunity that I have with our clients to cultivate new ideas and design concepts ensuring that each event continues to have a foundation of success and future growth opportunities.”
Rachel Hugo Huzyak Headshot

Rachel Hugo Huzyak

With a focus on building strategic partnerships and driving growth, Rachel plays a key role in expanding our reach across the region. Leveraging over a decade of experience in the event rental industry, she identifies new opportunities, fosters client relationships, and ensures our solutions align with new market needs.

“I am passionate about working on diverse events and customizing each one to perfection. I relish the opportunity to collaborate with clients and our team to bring each vision to life. My strong attention to detail and passion for my work drive me in this dynamic, fast-paced field. I enjoy the variety of challenges each day brings and find energy in the ever-changing environment.”
Travis Kowalski in suit and tie as Chief Administrative Officer, The RK Group

Travis Kowalski

Travis Kowalski, part of the 3rd generation of the family-owned and operated The RK Group, brings over 20 years of experience to the event industry. He directs and manages all operational aspects of large-scale private events, festivals and deployments to ensure exceptional and seamless experiences across the U.S. and abroad.

Raynell Stavinoha

Responsible for multiple administrative functions, Ray works behind the scenes to assist in directing and supervising event activities. As a key client liaison, she creates diagrams, prepares budgetary proposals, and collaborates with all team members including floral, fabrications, and logistics to provide onsite operations support.

Monica Mcghee

Monica is an administrative assistant at Illusions. With more than 10 years of experience in the hospitality industry including operations, management, accounting and other fields of the business, she always strives for excellence in any position with the utmost professional manner.

Adriana Alvarado

With more than 17 years’ experience in the hospitality industry, three of which have been spent with Illusions, Adriana is an asset to clients and team members alike! Her attention to detail, versatile skills, and collaborative spirit help ensure the successful facilitation of every event.

Michelle Flores

Michelle is an energetic and enthusiastic sales professional with 15+ years of experience with the Illusions team. Originally from Scotland, she came to San Antonio to complete her work placement for University. Not only did she fall in love with the city, but met her future husband and after graduation decided to uproot and move to Texas! With her tireless work ethic and passion combined with attention to detail, Michelle enjoys collaborating with her clients and team to plan unique and tailored events to transform a client’s vision into a memorable and successful celebration. From intimate backyard festivities to 5,000-person citywide conventions, Michelle embraces the ability to make moments for each individual and thrives working in a fast-paced environment.

Jose A. Ojeda

Jose is an account executive who creates event experiences for clients throughout the country. He started his career in the hospitality industry in high school at a local restaurant where he got hooked on the fast-paced industry. In search of making it a career, he began his journey at St. Philip’s College where he earned his Associates Degree in Event Management and graduated Magna Cum Laude in Hotel and Restaurant Management from the University of Houston.

Michelle Reyes

Michelle Reyes has been an Operations Manager at Illusions Rentals & Designs since 2012, providing clients with the benefit of her 30+ years’ experience in the events industry. She is very detail oriented and enjoys working with the Sports and Hospitality side of the event world the most. Passionate about work, Michelle also loves to joke around and laugh. Her motto is “Life is too short, enjoy the ride.”

Kristen Montgomery

With over 20 years in the industry — Kristen is a dynamic, passionate events, sales and marketing leader who achieves optimal results with thoughtful planning, organization, and a solutions-oriented approach to drive brand awareness, event planning and execution. Kristen always finds that the success of an event lies in thoughtful and creative planning that aligns with her client’s vision and goals.

Chelsea Wirth

Chelsea Wirth is a results-driven sales professional and a veteran of the event industry with 15+ years of professional experience. Working closely with event producers, wedding planners, corporate and public relations companies to fulfill their every request. Her experience exhibits her extreme enjoyment and enthusiasm for managing and planning the big as well as small events. She understands that each event presents unique challenges but is confident she can create memories that will last a lifetime.